Submission of Abstracts 2023

The deadline for submission of Abstracts and Case Studies is Monday 14th August, 2023. Please read the submission guidelines carefully.

Case Submissions 

Case Studies for consideration for presentation at the ITS Case Study Forum on Thursday 9th November 2023 should be submitted by email to 

Deadline: Monday 14th August.

  • Cases must not exceed 100 words excluding the authors(s) name(s), address(es), and any references.
  • Cases should include title, author names and affiliations. 
  • Case study abstracts should only be submitted by email to the above address (and not through the abstract submission webform) 
  • Case study abstracts will not be published in the Abstract Book or the IJMS journal supplement.

Abstract Submissions 

Abstracts for consideration for presentation in oral or poster form at the ITS Annual Scientific Meeting on Friday 10th November 2023 should be submitted via the webform below. 

Deadline: Monday 14th August.

Abstracts will be considered for publication in the ITS Online Abstract Book and there is an option of publication (subject to originality and editorial approval) in a supplement to the Irish Journal of Medical Science, published by Springer.

Please read the following guidelines carefully before submission. Abstracts that do not meet the prescribed format may not be accepted.

Document type: MS Word
Font: Times New Roman 12 Point, single spaced
Word limit: 200 words –  excluding title, author name(s), affiliation(s), and references
Title: In bold font with sentence caps (see sample)
Author names: should be provided in full –  the first name (not initials) followed by the family name (see sample below). Omit prefixes/suffixes such as Mr, Mrs, Prof, Dr, RN, MD, PhD, etc. Ensure correct spelling and that permission has been secured from all named authors. If there are more than 10 author names it is appropriate to include the presenter name on behalf of a named workgroup. Ideally corresponding authors should set up ORCID accounts so that contact details may be maintained as preferred and identities confirmed.
Affiliations: should include the institution name (not abbreviated), and location (city, county, country). Do not include departments, street addresses, postal codes.  Each affiliation should appear only once.  Affiliation numbers should be included even if there is only one author and one affiliation (see sample below).
Structure: Abstracts should be structured with the following headings in bold font: Background, Methods, Results, Conclusions, Keywords, and Disclosures. Run the paragraph into same line as the subheading (see sample below).
Disclosures: All abstracts must include a disclosure declaration even if there is nothing to declare. This should include any financial support, grants, and any other personal connections that could be perceived as a conflict of interest or source of bias. 

For example:

Funding: This study was funded by X (grant number X).

Conflict of Interest: Author A has received research grants from Company A. Author B has received a speaker honorarium from Company X and owns stock in Company Y. Author C is a member of committee Z.

If no conflict exists, the authors should state:

Conflict of Interest: The authors declare that they have no conflict of interest.

Trademarks: Generic drug names are preferable to trademarked, brand-named drugs (for example, use acetaminophen as opposed to Tylenol, Johnson & Johnson Consumer, Inc., US). In all abstracts where brand or trade names are included the manufacturer names and locations are also required. 

References: References and citations to previously published work should be avoided. Where cited and necessary it is acceptable to provide abbreviated references with the DOI or web links to sources. Where the DOI or web links are not available the references should conform to the format for reference lists as per sample below. 

Tables and Figures: Tables and figures should be numbered, cited in the abstract body and placed after the reference section (see sample below). Ideally all tables should contain editable text, without colour, and no larger than a standard page size to ensure they can be read. Figures should be supplied as separate high-resolution files. 

Abbreviations: Spell out abbreviations for first use in the title and the body of the abstract. Abbreviations should only be used if standard use is appearing four or more times in the text.

Copyright: If you are opting for your abstract to be considered for publication in the Irish Journal of Medical Science Online Supplement, we require confirmation that the material submitted is original and not previously published– see tick box below. 

Permissions: Encore presentations may be acceptable but encore publications are not. Proper use of quotes, citations and references are encouraged where necessary and appropriate however template writing, citation stacking, excessive aggregation and patch-writing are considered forms of plagiarism.

Accuracy: abstracts will not be copy-edited and you will not be able to edit your abstract when the closing date has passed so please check your submission carefully to ensure that the content is correct and that there are no errors in author names or institutions.

Availability for presentation and attendance at prize-giving: if your abstract is accepted, one of the authors must attend the Annual Scientific Meeting to make the presentation. The abstract should not be submitted if the authors know this is not possible. Similarly if you wish your abstract to be considered for a prize, an author or co-author must agree to be present at the prize giving ceremony (see tick-box below).

Co-Author Consent: The submitting author is required to ensure that supervisors and all co-authors are aware of the content of the abstract before submission.

Sample abstract format for the Irish Thoracic Society Annual Scientific Meeting